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Notes

Notes is your inbox for thoughts, ideas, and transcriptions you want to keep. Create notes in the editor, capture them by voice with new note, save note, or remember this, organize with labels and pins, and set reminders that surface on Overview under Due today.

What you see​

List​

ElementPurpose
Notes titleSubtitle: Jot down your thoughts, ideas, and transcriptions.
New NoteOpens a blank note editor (hidden while you are in Trash)
Empty trashPermanently deletes everything in Trash (Trash scope only)
SearchPlaceholder Search notes...
Scope controlNotes, Archive, or Trash (with counts)
Sort controlCycles sort modes (see below)
Label filterOn active notes, filter by one or more labels

Scopes (location menu labeled Show):

Scope labelWhat it holds
NotesActive notes
ArchiveArchived notes
TrashSoft-deleted notes you can restore or permanently delete

Sort cycles through:

SortMeaning
Newest firstBy last edit, newest on top
Oldest firstBy last edit, oldest on top
Title A–Z / Title Z–AAlphabetical by title
Custom orderManual order from drag-and-drop

Cards show title (or Untitled), a content preview, labels, reminder time if set, last edited date, and actions:

ScopeCard actions
NotesArchive, Delete (moves to Trash)
ArchiveUnarchive, Trash
TrashRestore, Delete (permanent)

Pinned notes appear under Pinned; the rest under Others when any pins exist. On the active list with no search or label filters, drag a note body to reorder or move between Pinned and Others (Drop here to pin / Drop here to unpin).

Note editor​

ControlPurpose
Notes (back)Leave without relying on Save
ColorChange note color — default, yellow, orange, red, pink, purple, blue, cyan, gray
PinPin note / unpin
RestoreFrom Trash, return to active Notes
TrashMove to trash or Delete permanently if already trashed
Archive / UnarchiveMove between Archive and Notes
CancelLeave without saving current edits
SavePersist title, body, color, pin, labels, reminder

Editor fields:

  • Note Title
  • Rich text body (placeholder Start typing… Type / for formatting)
  • Labels (Add label... / Add another...)
  • Reminder — date and time picker; clear with the X control

Footer shows Edited date or New Note. You must have a title or some note text before Save succeeds.

Common tasks​

Create a note in the app​

  1. Open Notes.
  2. Click New Note.
  3. Enter a title and/or body, optional color, pin, labels, and reminder.
  4. Click Save.

Capture a note by voice​

  1. Start dictation with your usual hotkey.
  2. Begin with new note, save note, or remember this, then speak the content.
  3. Kalam saves to Notes instead of typing into the focused app. The first line becomes the title when applicable.
Same hotkey

Voice actions use the same dictation hotkey — no separate command hotkey. Also available: search, open a website, copy, and optional press-enter. See Voice actions.

Search and filter​

  1. Type in Search notes... to match note content.
  2. On active Notes, open the label filter, optionally Search labels…, and check labels (OR — a note needs at least one selected label).
  3. Clear all in the label popover removes label filters.

Pin and reorder​

  1. Stay on scope Notes with no search and no label filters.
  2. Open a note and use the pin control, or drag cards between Pinned and Others.
  3. Drag within a section to set Custom order (sort switches to that mode when you reorder).

Set a reminder​

  1. Open the note.
  2. Under Reminder, pick a date and time.
  3. Save. Notes due today appear on Overview under Due today.

Archive, trash, restore​

  1. From a card or the editor, use Archive, Delete / Move to trash, Unarchive, or Restore as appropriate.
  2. In Trash, use Empty trash to permanently delete all trashed notes, or Delete on one note for a single permanent delete.

Plan notes​

CapabilityFreePro / TrialMax
Notes, Archive, Trash, editor, remindersYesYesYes
Voice new note / save note / remember thisYesYesYes
Sync notes across devicesNoYesYes

See Sync across devices and Account.